Look at people and patterns
Daily attendance, hybrid days, visitor traffic and shared desk use are stronger signals than floor area alone. Map the busy days and the zones that carry the most movement.
Consider kitchens and washrooms separately
Shared kitchens and amenities can drive frequency because they combine high use, waste and presentation needs. They may need cleaning more often than quiet offices or meeting rooms.
Separate routine from periodical
Recurring visits manage the day-to-day routine. Carpets, hard floors, internal glass and detailed cleaning may need their own cycle rather than being forced into every visit.
Compare the service behind the frequency
Two providers offering three visits a week may be allowing different hours and including different tasks. Compare the time on site, materials, equipment, supervision and separately charged work alongside the visit frequency.
Ask how a missed task is reported and followed up. A useful arrangement gives you a contact and a review process, as well as a timetable.
Agree a starting schedule and review it
A site assessment should establish a considered starting point. If occupancy or use changes, the tasks and frequency can be reviewed rather than quietly stretched.
- Which days are busiest?
- Which areas decline first?
- What must be ready before staff or visitors arrive?
- Which tasks need more time or equipment?